How to Use a Response Card
How to RSVP to a Wedding or Party

First published September 28, 2004
Updated March 5, 2006

Click here to read the history of RSVP

Forget all that, I'm in a hurry, tell me exactly what to do:

RSVP expected, no card provided

Formal invitation, blank RSVP

Informal invitation, blank RSVP

Pre-printed RSVP

Menu Preference


Today it's practically the rule that a wedding invitation will arrive with a response card enclosed -- that little envelope already postage-stamped and addressed to the bride (or bride's mother or bride and groom, whoever is the official host), with a card to indicate whether you are attending.

Or maybe the invitation didn't arrive with a response card, but you get the vague feeling there is something you are supposed to do....

Here's a tutorial on how to properly RSVP to a wedding or formal event!




The Backstory on RSVPs...

In the Golden Days of Yore, response cards just "weren't done." Invitations never said "RSVP" either. In a time when protocol ruled the day, and correspondence and social calling were everyday custom, a person who was invited to an event of any kind would immediately pick up pen and paper and write a response to the host on his or her personal stationery. To "instruct" someone to respond would imply that they weren't well-mannered enough to do it of their own accord.

But society relaxed a bit, and the rules changed. It's no longer considered rude to encourage guests to RSVP, or even to provide the means; today, it is viewed as a courtesy.

"Do I Have to RSVP to This or That?"...

Regardless of whether a response card is provided, it is the duty of an invitee to inform the host or hostess as to whether he or she plans to attend any event. There's no plainer way to say it.

Whether a wedding, a birthday party, a bowling night... if someone is kind enough to desire your presence at and take the time to invite you to a social event, you can be kind enough to take the time to respond. As far as I'm concerned, the only exceptions to the above rule are the most casual of social events, or business events that are disguised as social events.

Examples of invitations to which you could respond but it's not necessary: your buddy sends out an email to his entire distribution list and lets everyone know that some folks are meeting after work for a beer at Hooters... a neighbor leaves a pre-printed card on your door that she's having a Pampered Chef "party" next weekend... your insurance agent is having a holiday open house at his office... etc.

You have to consider the host, the situation, and the event itself -- not the medium of the invite. Just because an invite arrives by email doesn't automatically excuse you -- there's even less reason not to respond then, since it only takes 15 seconds. And just because an invitation arrives on beautiful paper doesn't mean response is required... consider the aforementioned holiday business event, or the local charity fundraiser. Use common sense.

The Response Should Be Commensurate With the Invitation...

A casual invitation merits a casual response. A formal invitation merits a formal response. If the host requested that you respond a certain way, it's polite to do it that way so as not to mess with whatever "system" he or she will have working for head count.

Any invitation that you receive via email can be accepted or declined in kind (i.e. via email). But again, use common sense: remember that many people still use email primarily during business hours, so if you wait until Friday at 7 PM to send your response about an event on Saturday, you might be too late. If a friend invites you to dinner via email, it might be nice to use the telephone to accept or decline.

Respect the RSVP date...

If the invitation says "Please reply by January 12, 2005," or "The favour of a reply is requested by November 20, 2004," please do follow it. The hostess is trying to coordinate food, refreshment, seating, parking, payments and many other things that will come together to show you a good time.

If you miss the date for sending in your RSVP card -- then it's time to forget mailing the card and buck up and pick up the phone. The hostess needs to know right away whether or not you are coming.

If you missed the requested RSVP date and you are declining: a simple and fast apology, a la, "Jenny, I'm sorry I didn't get back to you earlier, but I'm afraid we won't be able to make the wedding," is all that is needed. Don't waste her time or yours on a lot of drummed-up excuse, for either why you can't attend or why you didn't get the card in by the date.

If you missed the requested RSVP date and you are accepting: you need to be apologetic plus hopeful in tone. "I really hope we aren't too late, but we'd be honored to attend your wedding! We're so excited!" A polite bride will say that, of course you aren't too late, she can't wait to see you, thanks so much for calling.

(A bride who gets all huffy would do well to remember that you might not have called at all, and should settle down. Go and eat her tenderloin and drink her father's liquor with glee.)



When the Response Card is Enclosed With the Invitation...

There are three different scenarios that you might commonly encounter: blank, traditional, and menu choice. With a blank card, you are simply to write a brief sentence stating that you will or will not be attending. If the invitation is formal, you should respond formally, which requires using your social titles and writing in the third person. (How can you tell? If the attire is specified as black tie optional, black tie, or white tie, the invitation is formal; likewise, if the invitation uses British spellings such as "The honour of your presence," "The favour of a reply," etc.)

Here are some sample verbiages to steal to fill out your blank RSVP card.

FORMAL INVITATION, BLANK CARD

Two members of a couple invited, both accepting Mr. and Mrs. Greg Robinson will attend the wedding of Miss Jane Smith.
Two members of a couple invited, one acceptingMrs. Greg Robinson will attend. Mr. Robinson regrets that he must decline.
One person invited with a guest, both attendingMs. Diana Spencer and her guest Mr. Elton John will attend the wedding of Miss Jane Smith.

(Notice how Diana was invited with a guest, and she kindly provided the name of that guest to the hosts? This allows them to include him properly in a seating chart.

"But, but, I haven't always decided on my date by the time the RSVP is due."

No. Weddings are not a free ride by which to entertain the hott that you met just last week at Sushi Samba. If you don't know who your date is by the RSVP date, don't bring one.

And, if you can't function at a wedding without a date, don't go.
)
One person invited (guest or not), not attendingMr. Robert Keen regrets that he cannot attend.


INFORMAL INVITATION, BLANK CARD

What matters here is insuring that your language informs the hostess as to exactly who will or won't be attending. With the formal language, there can't be a doubt -- but a "Can't wait! Love, Us!" is going to cause problems. Also, always include your last name. You aren't the only "Mike" the couple knows, and if you RSVP that way, you aren't helping matters.

Two members of a couple invited, both acceptingWe'll be there, thanks for having us! Sherry & John Parker
Two members of a couple invited, one acceptingJohn is so sad he has to miss this, but I'll see you on the 12th! Sherry Parker
One person invited with a guest, both attendingI can't wait! I'm bringing Jessica Sampson. Love, Bob Lachey
One person invited (guest or not), not attendingSorry I can't be there, thanks for thinking of me - Dave Coulier




When an Invitation Requests an RSVP, But No Response Card is Provided...

With informal events, RSVP should be via email or phone. The invitation will usually note the preferred contact to use, and your response is as simple as "We'll be there, can't wait!"

A formal invitation requires a formal, written response. Don't be miffed that the cheapskates didn't spring for the extra mailer and postage; this is actually the more traditional way to invite someone to an event. You will need to use your own stationery, and then follow this chart for different language you can use.

Don't have your own stationery? It's high time. Even Target carries simple notecards that would suffice, for under $10 a pack. You just need a small bi-fold card with a matching envelope, and preferably with no design or printing, save a monogram.

If you know you are never going to get around to buying stationery and RSVPing to the event, please just call or email the host/hostess. Some RSVP is better than no RSVP.





FORMAL INVITATION, PRE-PRINTED CARD

(The rules for completing a casual RSVP card are simple: follow the exact rules for a formal RSVP card (below), but you can leave off your titles if you like.)

A formal RSVP card is usually plain white or ecru with black printing or engraving. There will be a space to fill in your name and whether you are attending. It will look something like this:

M__________________________________

will ________ attend

Please reply by January 12, 2005

To respond with this sort of card, you should complete your social title behind the M (so that it reads Mr., Miss, Mrs., etc. For a couple, you can put "M/M" and it is understood.), and then fill in your full name.

On the second line, if you are accepting, leave the space after "will" blank.

If you are declining, write the word "not" in the space.

With a card like this, if one of the invited persons in your party is declining but others are attending (for example, the husband is out of town so the wife is attending alone), use the M-line for the person who will attend, and then underneath the printing, you can simply write "Mr. Wilson regretfully declines."




Sometimes you will see a card with space to specifically indicate how many are attending. It might look something like this:

M__________________________________

_______ will attend

_______ will not attend

The first line is completed as usual, but then you would also put a numeral in front of the appropriate line for accepting or declining.



A PUBLIC SERVICE ANNOUNCEMENT ON BEHALF OF
ALL BRIDES AND HOSTESSES EVERYWHERE:

Do not accept for more people than were invited. Just don't. Don't think, "Oh, but the bride won't mind," or "oh, Granny won't eat much anyway," or "They'll never notice." She will, it doesn't matter, and they do.

Whoever was specifically invited in writing on the invitation or envelope are the only people that have been invited. If you are single and the bride doesn't specifically put "and guest," then YOU WERE NOT INVITED WITH A GUEST. There is no law that anyone who ever gets married is obligated to fete their single friends' pals as well.

If you have three children and only one of them was invited, the other two were not "accidentally overlooked." If you have three children and none of them were invited, it means that the bride and groom would like for you to attend without your children. No matter how adorable they are, how well-behaved, how cute they look doing the Chicken Dance -- if they were not named on the invitation, they are simply not invited, and you do not get to pretend that doesn't exist by writing additional people in on the invitation.

THERE ARE NO EXCEPTIONS TO THIS RULE.

(now, there are some very particular exceptions to when you may call the bride and possibly get some extra people invited... but you DO NOT JUST ADD THEM TO THE RSVP.)



WHEN MENU PREFERENCE IS REQUESTED

Sometimes if the event is to be a seated dinner, the hosts will request your menu selection in advance so that they can give an accurate headcount to the caterer. That part of the response card might look something like this:

______ roast chicken ______ salmon meuniere

Or, something like this:

______ fish _______ beef _______ chicken

You could just make a check mark, but make your host's life easy: write a numeral in the appropriate space. If there are two or more attending, be sure you indicate enough preferences. If you just put an X in front of "beef", the hosts will assume that both of you want the beef.

Do not:

  • Scribble comments about the menu choices, even in jest. "Where's the beef, ha ha ha" = not actually funny.

  • Request something that is not on the card -- even if you keep kosher and the choices are pork or oysters... even if you have a terrible gluten allergy... even if you are doing South Beach Diet... even if you are vegan. Your options are strictly what is on the card.

  • Leave the card blank. If you know that you will not be eating at the event, for whatever reason, just mark the vegetarian option or the chicken option (presumably the least expensive) and let it go. You can put your napkin on your lap and socialize with your dinner companions and not make a scene about the food. (and if you can't manage that, you should stay home)




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