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How to Use a Response Card How to RSVP to a Wedding or Party First published September 28, 2004 Updated March 5, 2006 |
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Click here to read the history of RSVP
Today it's practically the rule that a wedding invitation will arrive with a response card enclosed -- that little envelope already postage-stamped and addressed to the bride (or bride's mother or bride and groom, whoever is the official host), with a card to indicate whether you are attending. The Backstory on RSVPs... In the Golden Days of Yore, response cards just "weren't done." Invitations never said "RSVP" either. In a time when protocol ruled the day, and correspondence and social calling were everyday custom, a person who was invited to an event of any kind would immediately pick up pen and paper and write a response to the host on his or her personal stationery. To "instruct" someone to respond would imply that they weren't well-mannered enough to do it of their own accord. But society relaxed a bit, and the rules changed. It's no longer considered rude to encourage guests to RSVP, or even to provide the means; today, it is viewed as a courtesy. "Do I Have to RSVP to This or That?"... Regardless of whether a response card is provided, it is the duty of an invitee to inform the host or hostess as to whether he or she plans to attend any event. There's no plainer way to say it. Whether a wedding, a birthday party, a bowling night... if someone is kind enough to desire your presence at and take the time to invite you to a social event, you can be kind enough to take the time to respond. As far as I'm concerned, the only exceptions to the above rule are the most casual of social events, or business events that are disguised as social events. Examples of invitations to which you could respond but it's not necessary: your buddy sends out an email to his entire distribution list and lets everyone know that some folks are meeting after work for a beer at Hooters... a neighbor leaves a pre-printed card on your door that she's having a Pampered Chef "party" next weekend... your insurance agent is having a holiday open house at his office... etc. You have to consider the host, the situation, and the event itself -- not the medium of the invite. Just because an invite arrives by email doesn't automatically excuse you -- there's even less reason not to respond then, since it only takes 15 seconds. And just because an invitation arrives on beautiful paper doesn't mean response is required... consider the aforementioned holiday business event, or the local charity fundraiser. Use common sense. The Response Should Be Commensurate With the Invitation... A casual invitation merits a casual response. A formal invitation merits a formal response. If the host requested that you respond a certain way, it's polite to do it that way so as not to mess with whatever "system" he or she will have working for head count. Any invitation that you receive via email can be accepted or declined in kind (i.e. via email). But again, use common sense: remember that many people still use email primarily during business hours, so if you wait until Friday at 7 PM to send your response about an event on Saturday, you might be too late. If a friend invites you to dinner via email, it might be nice to use the telephone to accept or decline. Respect the RSVP date... If the invitation says "Please reply by January 12, 2005," or "The favour of a reply is requested by November 20, 2004," please do follow it. The hostess is trying to coordinate food, refreshment, seating, parking, payments and many other things that will come together to show you a good time. If you miss the date for sending in your RSVP card -- then it's time to forget mailing the card and buck up and pick up the phone. The hostess needs to know right away whether or not you are coming. If you missed the requested RSVP date and you are declining: a simple and fast apology, a la, "Jenny, I'm sorry I didn't get back to you earlier, but I'm afraid we won't be able to make the wedding," is all that is needed. Don't waste her time or yours on a lot of drummed-up excuse, for either why you can't attend or why you didn't get the card in by the date. If you missed the requested RSVP date and you are accepting: you need to be apologetic plus hopeful in tone. "I really hope we aren't too late, but we'd be honored to attend your wedding! We're so excited!" A polite bride will say that, of course you aren't too late, she can't wait to see you, thanks so much for calling. (A bride who gets all huffy would do well to remember that you might not have called at all, and should settle down. Go and eat her tenderloin and drink her father's liquor with glee.) When the Response Card is Enclosed With the Invitation... There are three different scenarios that you might commonly encounter: blank, traditional, and menu choice. With a blank card, you are simply to write a brief sentence stating that you will or will not be attending. If the invitation is formal, you should respond formally, which requires using your social titles and writing in the third person. (How can you tell? If the attire is specified as black tie optional, black tie, or white tie, the invitation is formal; likewise, if the invitation uses British spellings such as "The honour of your presence," "The favour of a reply," etc.)
Here are some sample verbiages to steal to fill out your blank RSVP card.
INFORMAL INVITATION, BLANK CARD
What matters here is insuring that your language informs the hostess as to exactly who will or won't be attending. With the formal language, there can't be a doubt -- but a "Can't wait! Love, Us!" is going to cause problems. Also, always include your last name. You aren't the only "Mike" the couple knows, and if you RSVP that way, you aren't helping matters.
When an Invitation Requests an RSVP, But No Response Card is Provided... With informal events, RSVP should be via email or phone. The invitation will usually note the preferred contact to use, and your response is as simple as "We'll be there, can't wait!" A formal invitation requires a formal, written response. Don't be miffed that the cheapskates didn't spring for the extra mailer and postage; this is actually the more traditional way to invite someone to an event. You will need to use your own stationery, and then follow this chart for different language you can use. Don't have your own stationery? It's high time. Even Target carries simple notecards that would suffice, for under $10 a pack. You just need a small bi-fold card with a matching envelope, and preferably with no design or printing, save a monogram. If you know you are never going to get around to buying stationery and RSVPing to the event, please just call or email the host/hostess. Some RSVP is better than no RSVP.
FORMAL INVITATION, PRE-PRINTED CARD
WHEN MENU PREFERENCE IS REQUESTED
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